Privacy Policy

Last updated: [May 4, 2025]

Connected Women in AI (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our website and services.

1. Who We Are

We are Connected Women in AI, an association based in Denmark, operating within the European Union and subject to the General Data Protection Regulation (GDPR).

2. What Data We Collect

We may collect and process the following personal data when you interact with our website:

Names and email addresses (e.g., when you sign up for events or newsletters)
Photos and bios (when you register for the speaker catalogue)
Event registration details
Analytics data, such as your IP address, device type, and browsing behavior

3. Why We Collect Your Data

We collect and use your personal data for the following purposes:

To manage speaker applications and maintain our speaker catalogue
To organize and promote events
To send newsletters and updates (only with your consent)
To improve our website experience through analytics

4. Legal Basis for Processing

Under GDPR, we process your personal data based on one or more of the following lawful grounds:

Consent – when you agree to receive newsletters or submit your profile
Legitimate interest – such as improving our services or promoting events
Contractual necessity – for processing event registrations
Legal obligation – if required to comply with applicable laws

5. Third-Party Services

We share your data with trusted third parties that help us operate our services, including:

Mailchimp – for managing newsletters and email communication
HubSpot – for contact forms, CRM, and marketing tools
Eventbrite – for event registration and ticketing
Google Analytics – to analyze website traffic and improve functionality
One.com – for website hosting and infrastructure

Each of these providers complies with GDPR or maintains adequate safeguards for processing EU personal data.

6. How We Obtain Consent

We ask for your explicit consent before collecting or processing your personal data where required. You may give consent, for example, by checking a box on a form or clicking “I agree.”

You can withdraw your consent at any time by contacting us (see Section 10).

7. Your Rights Under GDPR

As an EU data subject, you have the right to:

Access your personal data
Correct inaccurate or outdated data
Request deletion of your data (“right to be forgotten”)
Withdraw consent at any time
Object to processing or request restriction
File a complaint with a supervisory authority

To exercise any of these rights, please contact us at: [insert contact email here]

8. How We Protect Your Data

We implement the following security measures to protect your data:

HTTPS encryption to secure communication between your browser and our site
CAPTCHA technology to prevent automated abuse
Access controls and secure hosting via One.com

While we follow best practices, no online system is 100% secure. We regularly review our security procedures.

9. International Data Transfers

Some of the third-party providers we use (like Google and Mailchimp) may process data outside the EU. In such cases, we ensure your data is protected using:

Standard Contractual Clauses (SCCs)
Data Processing Agreements (DPAs)

10. Policy Updates

We may update this Privacy Policy to reflect changes in our practices or legal obligations. The latest version will always be available on our website. We recommend checking this page from time to time to stay informed.

11. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact us at:

team@connectedwomeninai.dk
Connected Women in AI
Denmark